SoColibris Sàrl collects and uses personal data in the context of its activities as described in this personal data protection policy (the "Policy").
The data are processed in accordance with the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data. data (the "GDPR") and the law of 1 August 2018 organizing the National Commission for Data Protection and the general data protection regime (hereinafter referred to as the "Laws on the protection of personal data" ).
What are the categories of personal data processed?
Depending on the purpose of the processing, different categories of personal data (the "Personal Data") relating to the users of the services offered by SoColibris Sarl (when the users are legal persons, the data processed concern their managers, HRD, training managers and representatives. ) as well as to the public concerned by such services (the “Concerned Persons”), can be collected, stored and used by SoColibris Sàrl. Personal Data includes in particular:
personal identification data: first name, last name, gender, age, photo, number;
professional data: professional address, function;
electronic identification data: email address; username and password;
data related to the use of socolibris.com.
Who is the data controller?
SoColibris Sàrl is responsible for the processing of Personal Data processed in the context of the purposes and activities described in this Policy.
For what purposes are Personal Data used?
SoColibris Sàrl collects and processes Personal Data to accomplish the following purposes:
Response to requests for information from users of socolibris.com;
Management of registrations and requests for information relating to training courses presented on socolibris.com;
Newsletter sending and management of subscriber preferences;
Sending of documents and information within the framework of any contractual relationship with SoColibris Sàrl;
Sending of SoColibris Sarl publications;
Sending of invitations in connection with events organized by SoColibris sàrl
Improvement of the user experience on the socolibris.com website creation of attendance statistics (cookies).
The processing operations are based on article 6 of the GDPR specifying the lawfulness of the processing:
Necessary for the execution of a contract (article 6.1.b. of the GDPR) (in order to enter into a contractual relationship with its users and to provide them with the required services);
Necessary for compliance with a legal obligation to which the data controller is subject (article 6.1.c of the GDPR).
Special treatments related to audience measurement and improvement of the user experience
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Are Personal Data transferred to a third party?
In order to provide the services required by the Data Subjects, SoColibris Sarl may be required to transfer Personal Data to third parties as part of:
Subcontracting for sending publications or invitations to SoColibris Sarl events;
A request for information or registration involving a third party partner,
Technical subcontracting such as that of IT service providers (provider of Internet site hosting, provider of contact database management systems, etc.).
Within the meaning of the laws on the protection of personal data, these service providers are recipients of Personal Data (the “Recipients”). Such Recipients may entrust, under their own responsibility, the processing of said Personal Data to their agents or their own service providers (the "Sub-Recipients") who will have to process this data only in order to assist Recipients in the provision of their services to SoColibris Sarlet / or to assist the Recipients in the framework of compliance with their legal obligations.
Where are the Recipients and / or Sub-Recipients to whom the Personal Data is transferred?
Recipients and Sub-Recipients may be located within the European Economic Area (“EEA”) as well as outside the EEA.
When Personal Data is communicated to Recipients and / or Sub-Recipients located in a country outside the EEA that does not offer an adequate level of protection for personal data, the transfers of data to the latter are carried out on the basis of standard contractual clauses approved by the European Commission.
Each Relevant Person has the right to request that a copy of said standard contractual clauses be given to him by contacting SoColibris Sàrl by email or post at the following addresses:
95 Rue du Kiem, 1857 Luxembourg
Recipients and Sub-Recipients, as the case may be, process Personal Data as processors (when they act on the instruction of SoColibris Sarl), or as separate data controllers (when they process the Data). Personal for their own purposes, i.e. for their own needs and out of compliance with their own legal obligations).
Where does the Personal Data processed come from?
The Personal Data processed is collected directly from users, when requesting information, registering for training or an event or during a contractual relationship.
They also come from people who, by virtue of their status (manager, HRD, training manager, etc.), represent businesses / companies.
How long are Personal Data kept?
Personal Data is kept until the fulfillment of the purpose for which it was collected. They are thus kept as long as necessary for the achievement of the purposes for which they are processed, this period being subject to the applicable legal limitation periods.
They can also be deleted on request or in the event of unsubscription, in accordance with the section below concerning the rights of Data Subjects.
What are your rights, how to exercise them and where to send your requests for information?
In accordance with the laws on the protection of personal data, you, as a Data Subject, have the rights:
- access your Personal Data: obtain information concerning the processing of your data;
- to request rectification: obtain the modification of your Personal Data if they are inaccurate or incomplete;
- to claim erasure ("right to be forgotten"): to obtain the deletion of your Personal Data;
- to request the limitation of processing: to obtain the limitation of the processing of Personal Data;
- request the portability of your Personal Data: obtain the Personal Data communicated and obtain their transfer, on request;
- to oppose: to oppose the processing of your Personal Data.
These rights apply within the limits of the Laws on the protection of personal data.
To exercise your rights, you can send an email or a letter to:
95 Rue du Kiem, 1857 Luxembourg
How are your Personal Data protected?
SoColibris Sarl aims to keep your Personal Data in the most secure manner and only for the time necessary to achieve the purpose of the processing as described in this Policy.
In accordance with the requirements of the Laws on the protection of personal data, SoColibris Sarl takes all appropriate physical, technical and organizational measures to ensure the security and confidentiality of Personal Data to avoid as far as possible any unauthorized access, falsification, disclosure or destruction of Personal Data. SoColibris Sarl will not be responsible in the event of a case of force majeure, such as a cyberattack.
Updating this information
The information relating to the processing of Personal Data will be updated as often as necessary according to the processing carried out and always in accordance with the applicable legislation.